Brokerage | Dallas, TX

Property Administrator| Fort Worth, TX

COMPANY

LANCARTE COMMERCIAL PROPERTY MANAGEMENT is a dynamic team using entrepreneurial thinking to shift the paradigm of commercial real estate. Our innovative strategies maximize each opportunity and lay the foundation for a long-lasting partnership. Our clients are the priority, and we treat every engagement as an opportunity to build a relationship. By combining streamlined processes with transparent communication, we're reintroducing integrity in our industry. We're here to be your real estate team of choice. Let's grow together.

OPPORTUNITY

Immediate opening for a Property Administrator in the Fort Worth corporate office of a growing commercial real estate firm. The Property Administrator will perform a variety of operational duties as they relate to the department of Property Management, will work daily with our team of property managers, and will report to the Head of Property Management. This is a full-time 40 hours per week position (in-office) and will be expected to work Monday through Friday from 8:30 AM to 5:00 PM.

KEY RESPONSIBILITIES / DUTIES

• Serve as first point of contact for tenant and vendor phone calls and emails; assist directly when possible before escalating to the Property Manager.

• Draft and distribute tenant correspondence, including default letters, project notices, vendor letters, and emergency notifications.

• Prepare and distribute vendor service agreements, W-9s, and COIs (if not going through Vendor Shield) via DocuSign; follow up to ensure full compliance.

• Assist with vendor vetting, bids, and introductions; coordinate lunch-and-learn meetings when applicable.

• Set up and cancel utility accounts during acquisitions, dispositions, and tenant transitions; coordinate with municipalities and service providers to resolve addressing and inspection issues.

• Assist with property inspections, onboarding new properties, and maintaining property files.

• Prepare and/or distribute estoppels for property sales and organize completed documents within property files.

• Review monthly A/R reports for each property, including 'past' tenants, to ensure move-outs are processed timely and accounts sent to collections when appropriate.

• Collaborate with Property Managers during the monthly A/R cycle to prepare notes/reports, contact tenants, and mail default letters via certified mail.

• Compile the final owner A/R report each month and email to the Property Manager for owner distribution by the 15th.

• Prepare and assemble tenant collection packets for Property Managers to review and forward to accounting.

• Assist in the review of month-end general ledgers and rent rolls for discrepancies and call out any obvious discrepancies to Property Managers.

• Prepare PTARs for default letters, notifications, and utility billbacks; route to Property Managers for approval before forwarding to accounting.

• Audit monthly credit card transaction reports for assigned company users — verifying receipts, matching to statements, and maintaining digital records.

• Sort and distribute property management mail, scanning COIs and documents to correct folders.

• Support preparation of Construction Management (CM) fees as directed by Property Managers.

• Assist with special projects assigned by the Director or senior management.

QUALIFCATIONS

• Previous office and real-estate experience preferred

• Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)

• Strong work ethic, positive attitude, and good judgement

• Desire to work as part of a team with a strong focus on client needs

• Excellent communication and listening abilities

• Organizational skills; ability to manage projects effectively and on-time

• Ability to exercise discretion and maintain confidentiality

• Analytical and detail-oriented

• Ability to handle multiple tasks/assignments

• Punctual attendance

COMPENSATION & BENEFITS

• Starting salary is dependent upon experience

• 401 (K) Plan with 4% company match

• Health, Vision & Dental Insurance

• Generous PTO (120 hrs. of PTO with the ability to roll over 40 hrs. every year)

• Will work in a high-growth entrepreneurial environment with an amazing workplace culture

• We promote work/life balance and active evolvement in trade organizations

• Offer opportunities for professional development support/funding

Commercial Real Estate Analyst | Dallas, TX

COMPANY

LANCARTE COMMERCIAL is a dynamic team using entrepreneurial thinking to shift the paradigm of commercial real estate. Our innovative strategies maximize each opportunity and lay the foundation for a long-lasting partnership. Our clients are the priority, and we treat every engagement as an opportunity to build a relationship. By combining streamlined processes with transparent communication, we're reintroducing integrity in our industry. We're here to be your real estate team of choice. Let's grow together.

OPPORTUNITY

Seeking an energetic, responsible individual to join our growing organization.  The Analyst will provide support for the LanCarte Brokerage Team.

KEY RESPONSIBILITIES / DUTIES

• Obtain real estate license in the first 6-months

• Complete CCIM 101 at earliest convenience, but no later than 12 months after you start

• In first 60 days - complete and get certification in Argus Enterprise

• Assist in marketing and promote commercial properties for sale or lease in the Dallas-Fort Worth surrounding area

• Assist in calling and help identify prospective clients and canvas the submarket for leads/tenant and buyer representation opportunities

• Work with Senior agents to execute on business leads provided as well as cultivate external relationships

• Understand the market to provide clients with industry and market specific information as it relates to their business and maintain contact information on prospects 

• Create Tenant Rep Surveys and other client specific solutions 

• Input data into real estate investment models and interpret results

• Prepare collateral materials and participate in showings and tours

• Help with the creation of presentations, reports and proposals 

• Assist with property and market research/comparable transactions

• Fill out sales contracts and leases

• Update, add maintain CRM database

• Assist with creation, maintenance and sending out marketing and leasing brochures, as well as mailers and other creative marketing initiatives.

WORKING SCHEDULE

This is a full-time position requiring a minimum of 40 hours per week.  These office hours will be Monday-Friday 8:30-5:30pm.  You are expected to work, day and night as is required for specific projects. This is an in-office position.

 COMPENSATION & BENEFITS

The company offers the following benefits after 90 days of employment:

1. Salary

2. 401(K) Plan with a 4% company match that is fully vested day 1

3. Heath Insurance Benefits where the company covers up to 80% of the employee’s premium 

4. Basic Life and Accidental Death & Dismemberment Insurance

5. Vision & Dental Insurance where the premium is paid solely by the employee

6. Generous PTO (120 hrs. of PTO with the ability to roll over 40 hrs. every year)

SKILLS & ATTRIBUTES

• Good communication skills

• Critical thinker

• Ability to multitask

• Organized & Detailed

• Energetic and eager to tackle projects

• Self-starter

EXPERIENCE & EDUCATION

• Proficient computer skills, including Microsoft Office Suite - Word, Excel, Outlook, Publisher, PowerPoint

• Bachelor's degree in Business, Finance, Real Estate, or related field is preferred.